{"id":5095,"date":"2026-10-28T17:11:05","date_gmt":"2026-10-28T17:11:05","guid":{"rendered":"https:\/\/getbilling.co\/blog\/?p=5095"},"modified":"2026-10-28T17:11:05","modified_gmt":"2026-10-28T17:11:05","slug":"payment-reminder-messages","status":"publish","type":"post","link":"https:\/\/getbilling.co\/blog\/fr\/payment-reminder-messages\/","title":{"rendered":"How to Chase a Client Who Says \u201cI Will Pay Next Week\u201d"},"content":{"rendered":"<p><span style=\"font-weight: 400\">When a client says, \u201cI will pay next week,\u201d this can be a tempting promise that you&#8217;d want to accept and wait for the client to fulfill. But next week is not a fixed payment date. The best response to this is to ask your client the day they intend to make payment and how they plan to send the money. This gives you something specific to record and a clear date for your next payment reminder message if the money doesn&#8217;t arrive.<\/span><\/p>\n<p><span style=\"font-weight: 400\">You can be polite and still not leave the payment open-ended. With this guide, you&#8217;ll learn seven messages for WhatsApp and email, from gentle reminders before the due date to the final notice when an invoice remains unpaid. Each of these messages will help you follow up on payments professionally while maintaining a good relationship with your clients.<\/span><\/p>\n<h2><b>Why Clients Delay (and What Works)<\/b><span style=\"font-weight: 400\">\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400\">A client who promises to pay next week may be either:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Waiting for money from their own customers<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Dealing with an internal approval process\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Might simply be putting the invoice off<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">You may not know the reason until you ask, so avoid assuming the worst.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Keep each payment reminder message short, polite, and specific. State the invoice amount, refer to the agreed due date, and ask for a clear payment date when necessary.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">A consistent follow-up timeline also helps you <\/span><a href=\"https:\/\/getbilling.co\/blog\/how-to-handle-late-paying-clients\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400\">handle late-paying clients without damaging the relationship<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n<h2><b>Reminder 1: Before the Due Date\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400\">Send a friendly reminder three to five days before the due date or the day before, if that is the typical payment arrangement. The person should have plenty of time to get the payments ready, and the reminder should not sound like a demand.<\/span><\/p>\n<h3><b>WhatsApp Message<\/b><\/h3>\n<p><span style=\"font-weight: 400\">Good morning, [Name of client]. A quick reminder that invoice INV-0042 for \u20a6150,000 is due on [date]. The payment link is here: [link]. Please let me know if anything is unclear.<\/span><\/p>\n<h3><b>Email<\/b><\/h3>\n<p><span style=\"font-weight: 400\">Hello [Name of client],<\/span><\/p>\n<p><span style=\"font-weight: 400\">This is a quick reminder that invoice INV-0042 for \u20a6150,000 is due on [date]. You can complete the payment using this link: [link].<\/span><\/p>\n<p><span style=\"font-weight: 400\">Please let me know if you have any questions.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Kind regards,<\/span><span style=\"font-weight: 400\"><br \/>\n<\/span><span style=\"font-weight: 400\">[Your Name]<\/span><\/p>\n<p><span style=\"font-weight: 400\">For those who have clients in Ghana, you can just switch out the naira symbol for the Ghana cedi symbol. Keep the reminder factual and friendly; the aim is to help the client remember the due date, not make them feel accused of delaying payment. All you have to do if you want to use this example is switch out the details here for the ones accurate to you.<\/span><\/p>\n<h2><b>Reminders 2 to 5: Escalating Politely\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400\">As the due date goes by, each reminder should be slightly more assertive, though not necessarily nasty. Mention the invoice, explain what you want from the client, and record their response.<\/span><\/p>\n<h3><b>Reminder 2: On the Due Date<\/b><\/h3>\n<p><span style=\"font-weight: 400\">Send this message on the agreed payment date. Keep it brief and give the client room to confirm when they have paid.\u00a0<\/span><\/p>\n<p><b>WhatsApp Message<\/b><\/p>\n<p><span style=\"font-weight: 400\">Hello [Name], invoice INV-0042 for \u20a6150,000 is due today. Kindly confirm once payment has been made. Thank you.<\/span><\/p>\n<p><b>Email<\/b><\/p>\n<p><span style=\"font-weight: 400\">Hello [Name],<\/span><\/p>\n<p><span style=\"font-weight: 400\">A quick reminder that invoice INV-0042 for \u20a6150,000 is due today. Kindly confirm once payment has been made.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Thank you,<\/span><span style=\"font-weight: 400\"><br \/>\n<\/span><span style=\"font-weight: 400\">[Your Name]<\/span><\/p>\n<h3><b>Reminder 3: Three Days After the Due Date<\/b><\/h3>\n<p><span style=\"font-weight: 400\">If payment hasn&#8217;t arrived three days after the deadline, follow up to establish when you can expect it. Avoid accusing the client of ignoring you; focus on the outstanding invoice.<\/span><\/p>\n<p><b>WhatsApp message<\/b><\/p>\n<p><span style=\"font-weight: 400\">Good afternoon, [Name]. Invoice INV-0042 for \u20a6150,000 was due on [date], and I haven&#8217;t received the payment yet. Could you let me know when I should expect it?<\/span><\/p>\n<p><b>Email version<\/b><\/p>\n<p><span style=\"font-weight: 400\">Hello [Name],<\/span><\/p>\n<p><span style=\"font-weight: 400\">Invoice INV-0042 for \u20a6150,000 was due on [date], and I haven&#8217;t received the payment yet. Could you confirm when I should expect it?<\/span><\/p>\n<p><span style=\"font-weight: 400\">Kind regards,<\/span><span style=\"font-weight: 400\"><br \/>\n<\/span><span style=\"font-weight: 400\">[Your Name]<\/span><\/p>\n<h3><b>Reminder 4: When the Client Says \u201cI Will Pay Next Week\u201d<\/b><\/h3>\n<p><span style=\"font-weight: 400\">This is the point where you need a specific commitment. Thank the client for responding, then ask them to name the payment date and method. Don&#8217;t leave the conversation at \u201cnext week\u201d and assume the money will arrive.<\/span><\/p>\n<p><b>WhatsApp message<\/b><\/p>\n<p><span style=\"font-weight: 400\">Thank you, [Name]. To note it down, which day next week should I expect the payment, and by what method? I&#8217;ll follow up on that day.<\/span><\/p>\n<p><b>Email version<\/b><\/p>\n<p><span style=\"font-weight: 400\">Hello [Name],<\/span><\/p>\n<p><span style=\"font-weight: 400\">Thank you for the update. Could you confirm which day next week I should expect payment for invoice INV-0042 and which payment method you&#8217;ll use? I&#8217;ll follow up on the agreed date.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Kind regards,<\/span><span style=\"font-weight: 400\"><br \/>\n<\/span><span style=\"font-weight: 400\">[Your Name]<\/span><\/p>\n<p><span style=\"font-weight: 400\">Once the client gives you a date, record it and follow up on that day if payment hasn&#8217;t arrived. If they miss the new date, refer to the commitment they made rather than restarting the conversation from scratch.<\/span><\/p>\n<h3><b>Reminder 5: Seven to Ten Days After the Due Date<\/b><\/h3>\n<p><span style=\"font-weight: 400\">At this stage, make the request firmer. Give the client a clear deadline and ask them to explain any issue preventing payment. This keeps the conversation constructive while making it clear that the outstanding balance needs attention.<\/span><\/p>\n<p><b>WhatsApp message<\/b><\/p>\n<p><span style=\"font-weight: 400\">Hello [Name]. Invoice INV-0042 for \u20a6150,000 is now [number] days overdue. Please make payment by [date], or let me know if something is preventing payment so we can discuss the next step.<\/span><\/p>\n<p><b>Email version<\/b><\/p>\n<p><span style=\"font-weight: 400\">Hello [Name],<\/span><\/p>\n<p><span style=\"font-weight: 400\">Invoice INV-0042 for \u20a6150,000 is now [number] days overdue. Please arrange payment by [date]. If something is preventing payment, let me know so we can discuss the next step.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Kind regards,<\/span><span style=\"font-weight: 400\"><br \/>\n<\/span><span style=\"font-weight: 400\">[Your Name]<\/span><\/p>\n<p><span style=\"font-weight: 400\">Follow up on the deadline you set in your next message. Don&#8217;t threaten consequences you can&#8217;t carry out, and don&#8217;t impose a late fee unless you&#8217;ve agreed to it ahead of time.<\/span><\/p>\n<h2><b>Reminder 6: Fourteen to Twenty-One Days After the Due Date\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400\">If the invoice is not paid two to three weeks later, send a formal reminder. Provide the amount owed, a final payment deadline, and what actions will be taken if that deadline is not met. If you want to suspend work, this consequence should be straightforward but not threatening.<\/span><\/p>\n<p><b>WhatsApp message<\/b><\/p>\n<p><span style=\"font-weight: 400\">Dear [Name], invoice INV-0042 for \u20a6150,000, due on [date], remains unpaid. Please settle the outstanding amount by [date]. If payment is not received by then, I will need to pause work on [project]. Thank you.<\/span><\/p>\n<p><b>Email version<\/b><\/p>\n<p><span style=\"font-weight: 400\">Dear [Name],<\/span><\/p>\n<p><span style=\"font-weight: 400\">Invoice INV-0042 for \u20a6150,000, due on [date], remains unpaid. Please settle the outstanding amount by [date].<\/span><\/p>\n<p><span style=\"font-weight: 400\">If payment is not received by this deadline, I will need to pause work on [project] until the invoice is settled.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Thank you for your attention to this matter.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Kind regards,<\/span><span style=\"font-weight: 400\"><br \/>\n<\/span><span style=\"font-weight: 400\">[Your Name]<\/span><\/p>\n<p><span style=\"font-weight: 400\">Only state the consequences you will be able to reasonably enforce with your client. If you want to include a late fee, that charge should be agreed upon prior to the invoice being overdue.<\/span><\/p>\n<h2><b>When to Stop Working<\/b><\/h2>\n<p><span style=\"font-weight: 400\">If a client is at least 30 days overdue or repeatedly misses promised payment dates, you may need to pause new work until they settle the outstanding invoice. Continuing to deliver work without a reliable payment commitment can increase the amount you&#8217;re owed.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Before pausing, check your agreement with the client and explain the decision in writing. State which project you&#8217;re pausing, identify the unpaid invoice, and make it clear what needs to happen before work resumes. Keep the message professional, even if you&#8217;ve already followed up several times.<\/span><\/p>\n<p><b>WhatsApp message<\/b><\/p>\n<p><span style=\"font-weight: 400\">Dear [Name], as the agreed payment date of [date] has passed without payment, I&#8217;m pausing work on [project] until invoice INV-0042 is settled. I&#8217;ll resume work as soon as payment is received. Thank you for understanding.<\/span><\/p>\n<p><b>Email version<\/b><\/p>\n<p><span style=\"font-weight: 400\">Dear [Name],<\/span><\/p>\n<p><span style=\"font-weight: 400\">As the agreed payment date of [date] has passed without payment, I&#8217;m pausing work on [project] until invoice INV-0042 is settled.<\/span><\/p>\n<p><span style=\"font-weight: 400\">I&#8217;ll resume work once the outstanding payment has been received. Please let me know if you need me to resend the invoice or payment details.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Kind regards,<\/span><span style=\"font-weight: 400\"><br \/>\n<\/span><span style=\"font-weight: 400\">[Your Name]<\/span><\/p>\n<p><span style=\"font-weight: 400\">If the client has paid part of the invoice, confirm the amount received and the remaining balance before sending a notice. Any late fee should also follow the terms you agreed on beforehand.<\/span><\/p>\n<h2><b>Automatic Reminders in Billing Plus<\/b><span style=\"font-weight: 400\">\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Billing Plus lets you set up automatic email reminders for unpaid invoices. You can write your own messages, preview them, and send a test before they go out. The reminders are scheduled for before the due date, on the due date, and after it.<\/span><\/p>\n<p><span style=\"font-weight: 400\">The reminders continue while the client owes a balance, even after a part payment. They stop once you record the final payment. You can also record part payments against an invoice and generate a receipt to send to the client, helping you track the remaining balance.<\/span><\/p>\n<p><span style=\"font-weight: 400\">WhatsApp follow-ups remain manual, but you can share invoices through WhatsApp and include payment links on them. If you want to manage your invoicing and payment follow-ups in one place, you can<\/span><a href=\"https:\/\/getbilling.co\/\" target=\"_blank\" rel=\"noopener\"> <span style=\"font-weight: 400\">get started with Billing Plus<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n<h2><b>Final Thoughts<\/b><\/h2>\n<p><span style=\"font-weight: 400\">If a client promises you they&#8217;ll pay next week, request a specific date and payment method, and follow up if the payment is delayed. Be firm but polite in your messages requesting payment. Record every deadline set, and don&#8217;t work on debts not paid on time.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>With this guide, you&#8217;ll learn seven messages for WhatsApp and email, from gentle reminders before the due date to the final notice when an invoice remains unpaid. Each of these messages will help you follow up on payments professionally while maintaining a good relationship with your clients.<\/p>","protected":false},"author":2,"featured_media":5097,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[41],"tags":[],"class_list":["post-5095","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-client-management"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Chase a Client Who Says \u201cI Will Pay Next Week\u201d - Billing<\/title>\n<meta name=\"description\" content=\"Client said they&#039;ll pay next week? 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