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SwahiliCleaning invoice template that gets you paid
Whether you clean homes or offices, a clear invoice is how you get paid on time. Here's what to put on it, a filled example you can copy, and a free tool to make your own in 10 seconds.
Free to use. No signup needed to download your PDF.
What a cleaning invoice should include
A cleaning invoice is a simple document, but the details decide whether you get paid this week or chase it for a month. A good one tells your client exactly what you cleaned, when, and what they owe, with no room for "I thought that was included."
You don't need accounting software to look professional. You need one clear invoice. Here's what belongs on it.
The checklist
- Your business name, phone and email
- Your client's name and the service address
- A unique invoice number and the date
- The dates you cleaned, or the billing period for recurring clients
- Each service as its own line item, with the rate
- Supplies or materials, if you charge for them separately
- Subtotal, any tax, and the total due
- When payment is due and how to pay
Free cleaning invoice template
Open the invoice maker already filled in with the line items above. Change the names and numbers, and download the PDF. It's free, and you don't need an account.
Use the free templateLine items a cleaning business puts on an invoice
Not every job needs every line. Use the ones that match how you charge.
Per-visit rate
A flat fee for a single clean. Best for one-off jobs and first-time clients.
Recurring rate
A set price per week or month for regular clients. List the schedule so it's clear, like weekly or every other week.
Hours worked
If you bill by time, show the hours and your hourly rate. Handy for deep cleans and move-out jobs that run long.
Supplies and materials
Cleaning products, trash bags, or special equipment you provide. Only add this if it isn't already built into your rate.
Add-on services
Extras beyond a standard clean: inside the oven, interior windows, carpets, laundry, the fridge. Price each one on its own line so the client sees the value.
Call-out or trip fee
A charge for travel to jobs outside your usual area. State it upfront so it's never a surprise.
Deposit or booking fee
For big first-time jobs, money taken before the work. Note it on the invoice so the balance is right.
Example: a filled-in cleaning invoice
Here's what it looks like with real numbers on it.
How Cleaners get paid faster
Cleaning is a cash-and-check business by habit, and that habit is exactly why you're still waiting on last month's money. When the invoice has a pay button, your client can pay by card or PayPal the moment they read it. No "I'll drop a check," no waiting on a bank transfer.
With Billing Plus, every invoice can carry a payment link, so getting paid is one tap for your client and automatic for you.
Get Paid Faster with Billing+ Payment Links
Send professional invoices and get paid instantly with Billing+ Payment Links. Share on WhatsApp, email, or social media — no website needed.
Tips & common mistakes
Send the invoice the day you finish, not at the end of the month. The sooner it lands, the sooner you're paid.
For regular clients, set up a recurring invoice once so the same bill goes out every week or month on its own.
Number every invoice. Come tax season, you'll thank yourself.
Spell out what a standard clean includes, so "can you also do the windows" becomes an add-on line, not free work.
Take a deposit on big first-time jobs. It filters out no-shows and covers your supplies.
Keep every invoice and receipt in one place. A shoebox in March is nobody's friend.
Choose the pricing plan that works best for your business. Free Forever Plan. No credit card required to start.
Pricing PlansFree
Perfect for
getting started
$0/forever
Features:
- One Business
- Default Template
- Default Template Color
- Multi Currency
- Unlimited Invoices
- Unlimited Receipts
- Unlimited Products/Services
- Unlimited Expenses
- Business Analytics
Premium
$10/m
Features:
- Unlimited Business
- Unlimited Invoices
- Unlimited Receipts
- Unlimited Products Or Services
- Unlimited Expenses
- Inventory Management
- Point Of Sale (P.O.S)
- Template Selector
- Customize Template Color
- Whitelabel Invoices
- Business Analytics
- Recurring Invoices
- Payment Links
- Payment Reminders
Premium Plus
$99/y
Features:
- Unlimited Business
- Unlimited Invoices
- Unlimited Receipts
- Unlimited Products Or Services
- Unlimited Expenses
- Inventory Management
- Point Of Sale (P.O.S)
- Template Selector
- Customize Template Color
- Whitelabel Invoices
- Business Analytics
- Recurring Invoices
- Payment Links
- Payment Reminders
Cleaning invoice
questions
Cleaners ask these the most.
What should a cleaning invoice include?
Your business and contact details, the client's name and service address, a unique invoice number and date, each service as a line item with the rate, any supplies or add-ons, the total due, and clear payment terms. The free template above has all of it laid out.
How do I invoice for recurring cleaning?
Set one price per week or month and list the schedule on the invoice so there's no confusion. In Billing Plus you can make it a recurring invoice, so the same bill goes out automatically and you stop re-typing it.
Should cleaners charge tax on invoices?
It depends on where you work and how your business is set up. Some places tax cleaning services, some don't. Billing Plus helps you keep clean records and add a tax line when you need one. For what applies to you, check with a local tax professional.
How do cleaners get paid faster?
Add a payment link to the invoice. Instead of waiting on a check, your client pays by card or PayPal the moment they see the bill. Invoices with a pay button get paid noticeably faster than ones without.
Is the cleaning invoice template really free?
Yes. Make and download your invoice free, no card needed. Create a free Billing Plus account when you want to save clients, send with a payment link, and get paid inside the app.
Make your cleaning invoice in 10 seconds
Prefilled, editable, and free to download. Add a payment link when you're ready to get paid.
Create my invoice